Privacy Statement
Privacy and confidentiality are essential for Scope4mation. In our privacy statement, we clearly explain what personal data we collect when you use our website or services, why we need that data, and how long we keep it. We also describe with whom we share data, which cookies we use, what rights you have regarding your data, and what measures we take to secure everything properly.
PRIVACY STATEMENT SCOPE4MATION B.V.
- Who we are
Scope4Mation B.V. is responsible for the processing of personal data as described in this privacy statement.
Contact details
Scope4Mation B.V.
Rubensstraat 211, 6717 VE Ede
Phone: +31 318 894 615
E-mail: privacy@scope4mation.com
- Personal data that we process
We process personal data when you visit our website, contact us, apply for a job, or are (potentially) a customer of ours. This may include:
– First and last name
– Address details
– Phone number
– E-mail address
– IP address
– Data about your surfing behavior (for example, via cookies or similar techniques)
– Internet browser and device type
- Special and/or sensitive personal data
Our website and services are not intended to collect data from visitors younger than 16 years, unless there is permission from parents or guardian.
We cannot verify whether someone is older than 16. Do you think we have processed data from a minor without permission? Please email info@scope4mation.com, and we will delete this information.
- Purposes and principles
We process personal data for the purposes below. For each purpose, we state the corresponding basis (GDPR):
– Handling payments
Basis: performance of agreement / legal obligation
– Newsletter and marketing communication
Basis: consent (where required) or legitimate interest
– Contacting (by phone or e-mail) to perform our services or answer questions
Basis: performance of agreement or legitimate interest
– Informing about changes in our services and products
Basis: performance of agreement or legitimate interest
– Delivery of goods and services
Basis: performance of agreement
– Applications
Basis: legitimate interest (recruitment and selection) and/or execution of (pre-contractual) steps
– Improving website and tailoring offer
Basis: legitimate interest; for tracking cookies: consent
– Legal obligations (such as tax obligations)
Basis: legal obligation
- Automated decision-making
Scope4Mation does not use automated decision-making that has (significant) consequences for individuals.
- Retention periods
We do not store personal data longer than necessary for the purposes for which they were collected.
We generally use a retention period of up to 1 year, unless:
– a legal retention obligation requires a longer period (for example, fiscal retention obligations), or
– it is necessary to perform an agreement or settle a dispute, or
– you give permission for a longer period (for example, for an ongoing newsletter subscription).
- Sharing personal data with third parties
We only share personal data when necessary for:
– the performance of an agreement,
– complying with a legal obligation, or
– when you have explicitly given permission for this.
When third parties process personal data on our behalf, we conclude a processor agreement to ensure security and confidentiality. Scope4Mation remains responsible for processing on our behalf.
Specific recipient
– Tax authorities (Netherlands) – legal obligation – personal data required for fiscal obligations.
- Cookies and similar techniques
We use functional, analytical and (possibly) tracking cookies.
– Functional cookies: necessary for the proper functioning of the website (for example, remembering preferences).
– Analytical cookies: to measure and improve the use of the website.
– Tracking cookies: to tailor content/advertisements; we ask for permission for this where required.
You can disable cookies via your browser settings and delete previously stored cookies.
Explanation: https://veiliginternetten.nl/themes/situatie/cookies-wat-zijn-het-en-wat-doe-ik-ermee/
- Your rights
You have the right to:
– view your personal data
– have your data corrected
– have your data deleted
– object to processing
– withdraw consent (if processing is based on it)
– request and transfer your data (data portability)
You can send requests to privacy@scope4mation.com.
To prevent abuse, we may ask for a copy of your identity document. In that copy, black out your passport photo, MRZ (the strip with numbers), passport number and BSN.
We will respond as quickly as possible, no later than within four weeks.
File a complaint
You can file a complaint with the Dutch Data Protection Authority:
https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons
- Security
Scope4Mation takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification.
Do you think something is wrong or do you suspect abuse? Please email privacy@scope4mation.com.
