{"id":5008,"date":"2026-01-23T09:55:19","date_gmt":"2026-01-23T08:55:19","guid":{"rendered":"https:\/\/serviceautomation.eu\/?p=5008"},"modified":"2026-01-23T09:55:25","modified_gmt":"2026-01-23T08:55:25","slug":"aeos-topdesk-and-afas-one-chain-for-physical-access","status":"publish","type":"post","link":"https:\/\/serviceautomation.eu\/en\/aeos-topdesk-and-afas-one-chain-for-physical-access\/","title":{"rendered":"AEOS, TOPdesk, and AFAS: one chain for physical access."},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"5008\" class=\"elementor elementor-5008 elementor-4893\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6e9159af e-flex e-con-boxed e-con e-parent\" data-id=\"6e9159af\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-2fd2fd26 elementor-widget elementor-widget-text-editor\" data-id=\"2fd2fd26\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p class=\"p1\"><strong>AEOS<\/strong> from <strong>Nedap Security<\/strong> provides physical access control within organizations. The system manages passes, authorizations, zones, and time profiles, ensuring that only authorized individuals gain access to buildings, spaces, and lockers. <\/p>\n<p class=\"p1\"><strong>TOPdesk<\/strong> is the process and registration system in which requests, approvals, and exceptions are recorded. <strong>AFAS<\/strong> or another HR system is the source for personnel data, functions, and photos.<\/p>\n<p class=\"p1\">By linking these systems with <strong>SAS<\/strong>, a single automated chain for physical access is created.<\/p>\n<h4 class=\"p3\"><b>How does this work in practice?<\/b><\/h4>\n<table>\n<thead>\n<tr>\n<th>\n<p class=\"p1\"><b>Step<\/b><\/p>\n<\/th>\n<th>\n<p class=\"p1\"><b>Functionality<\/b><\/p>\n<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>\n<p class=\"p1\">1<\/p>\n<\/td>\n<td>\n<p class=\"p1\">Employee data and photo are recorded in AFAS<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p class=\"p1\">2<\/p>\n<\/td>\n<td>\n<p class=\"p1\">Based on function, contract, or role, it is determined whether an access pass is required<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p class=\"p1\">3<\/p>\n<\/td>\n<td>\n<p class=\"p1\">A pass request is automatically started only if applicable<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p class=\"p1\">4<\/p>\n<\/td>\n<td>\n<p class=\"p1\">TOPdesk registers the request, approval, and status<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p class=\"p1\">5<\/p>\n<\/td>\n<td>\n<p class=\"p1\">Data is transferred to AEOS via the SQL Import tables<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p class=\"p1\">6<\/p>\n<\/td>\n<td>\n<p class=\"p1\">AEOS creates or modifies the pass, including access rights<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p class=\"p1\">Not every employee automatically receives a pass. Logic determines whether physical access is necessary, for example, only for office employees, facility functions, or specific locations. Exceptions remain manageable and transparent in TOPdesk.  <\/p>\n<h4 class=\"p3\"><b>What exactly do you automate?<\/b><\/h4>\n<table>\n<thead>\n<tr>\n<th>\n<p class=\"p1\"><b>Component<\/b><\/p>\n<\/th>\n<th>\n<p class=\"p1\"><b>Result<\/b><\/p>\n<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>\n<p class=\"p1\">Pass issuance<\/p>\n<\/td>\n<td>\n<p class=\"p1\">Automatic creation of passes including photo<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p class=\"p1\">Authorizations<\/p>\n<\/td>\n<td>\n<p class=\"p1\">Access based on function, location, or role<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p class=\"p1\">Registration<\/p>\n<\/td>\n<td>\n<p class=\"p1\">Complete recording in TOPdesk<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p class=\"p1\">Changes<\/p>\n<\/td>\n<td>\n<p class=\"p1\">Direct adjustment upon change of function<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p class=\"p1\">Termination of employment<\/p>\n<\/td>\n<td>\n<p class=\"p1\">Automatic revocation of access<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p class=\"p1\">The result is a controlled, repeatable, and auditable process in which HR, IT, and Security collaborate without manual transfers.<\/p>\n<p class=\"p1\">This integration is available and ready for immediate use for organizations that want to make physical access part of their standard onboarding and change processes.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-5330e61 e-flex e-con-boxed e-con e-parent\" data-id=\"5330e61\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-fa1e210 e-con-full e-flex e-con e-child\" data-id=\"fa1e210\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-d93d9d7 elementor-widget elementor-widget-image\" data-id=\"d93d9d7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"400\" height=\"200\" src=\"https:\/\/serviceautomation.eu\/wp-content\/uploads\/2026\/01\/aeos-nedap.webp\" class=\"attachment-large size-large wp-image-4984\" alt=\"\" srcset=\"https:\/\/serviceautomation.eu\/wp-content\/uploads\/2026\/01\/aeos-nedap.webp 400w, https:\/\/serviceautomation.eu\/wp-content\/uploads\/2026\/01\/aeos-nedap-300x150.webp 300w\" sizes=\"(max-width: 400px) 100vw, 400px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-6d192f8 e-con-full e-flex e-con e-child\" data-id=\"6d192f8\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-f3ab336 elementor-widget elementor-widget-text-editor\" data-id=\"f3ab336\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p class=\"p1\">AEOS is Nedap Security&#8217;s web-based security management platform for physical access control. The system manages who has access to buildings, spaces, and facilities, where, and when.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-154b34ee e-flex e-con-boxed e-con e-parent\" data-id=\"154b34ee\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6fafa0bd elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"6fafa0bd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a92fd7b elementor-widget elementor-widget-heading\" data-id=\"a92fd7b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Want to make physical access part of your onboarding and change processes? <b>Discover<\/b> how AEOS, TOPdesk, and AFAS <b>together<\/b> form a controlled chain!<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7d7c0177 elementor-headline--style-highlight elementor-widget elementor-widget-animated-headline\" data-id=\"7d7c0177\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;highlighted_text&quot;:&quot;you&quot;,&quot;headline_style&quot;:&quot;highlight&quot;,&quot;marker&quot;:&quot;circle&quot;,&quot;loop&quot;:&quot;yes&quot;,&quot;highlight_animation_duration&quot;:1200,&quot;highlight_iteration_delay&quot;:8000}\" data-widget_type=\"animated-headline.default\">\n\t\t\t\t\t\t\t<h5 class=\"elementor-headline\">\n\t\t\t\t\t<span class=\"elementor-headline-plain-text elementor-headline-text-wrapper\">Get in touch and we will review your<\/span>\n\t\t\t\t<span class=\"elementor-headline-dynamic-wrapper elementor-headline-text-wrapper\">\n\t\t\t\t\t<span class=\"elementor-headline-dynamic-text elementor-headline-text-active\">you<\/span>\n\t\t\t\t<\/span>\n\t\t\t\t\t<span class=\"elementor-headline-plain-text elementor-headline-text-wrapper\">case! 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The system controls who gets access, to which areas, and at what time, including passes, zones, and time profiles.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/serviceautomation.eu\/en\/aeos-topdesk-and-afas-one-chain-for-physical-access\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"AEOS, TOPdesk, and AFAS: one chain for physical access. - Service Automation Suite\" \/>\n<meta property=\"og:description\" content=\"AEOS is Nedap Security&#039;s web-based security management platform for managing physical access. 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